Virtual Poster Session

Organize an online poster session so that folks can discuss their research. We make it simple and easy to manage presenters, and allow you to host an event using your existing video chat software.

Starting at just $50, try it today - no credit card required!

Not sure yet? Browse our live demo session.

photo of in-person poster session, transitioning to online format

Painlessly manage your online presentations

We handle the painful aspects of organizing a virtual poster session, from inviting presenters, collecting abstracts and uploads, and publishing the results for visitors.

Video walkthroughs

video demo of admin interface

For session organizers

From initial setup to a published session, you can be up and running in no time at all. This walkthrough goes through setup and options, adding and inviting presenters, controlling access and publishing the page. Most features can be changed at any time using the web interface, and are reflected immediately.

video demo of presenter interface

For poster presenters

Presenters complete the registration form to list the poster details, and provide a copy of the PDF so that visitors can zoom in and read the poster clearly while chatting. Video chat meetings can be set up by presenters using their favorite chat software. We like Zoom the best, although we have also seen pre-recorded presentations on YouTube and text-based chat.

video demo of visitor experience

For session visitors

When the time comes, attendees can easily browse the page and search for the topics that interest them. Presenters have a chance to talk with the visitors about their research, learn something new, and stay connected — even when we have to stay apart.

We do the hard stuff. You're in control

Handle the behind-the-scenes work necessary to pull off a successful virtual poster session, completely online.

  • Manage data collection

    Invite presenters, collect and format abstracts, accept and process PDF poster uploads, manage descriptive information, and enable presenters to connect with their audience.

  • Self-service

    No time-consuming back-and-forth with organizations or presenters. Send secure invitations, track responses, and manage access control and sharing details directly from a streamlined administrative interface.

  • Bring-your-own communications

    We don't force a single chat platform. You and your presenters can use Zoom, Webex, Microsoft Teams, or any other provider that can provide a one-click access link. Don't want video chat? We're flexible - simply swap in pre-recorded video links, a chat room, or calendar signup for attendees to get more information.

simple self-service administrative interface

Get started in 15 minutes!

As a self-service platform, there is nothing standing in the way of your next virtual poster session.

  • 1. Basic Session details

    Enter your basic session details, including a short description and optional links to the rest of your conference program.

  • 2. Collect presenter info

    Enter the name and email address of your presenters, and we'll send them an invitation to enter in their content and upload a PDF of their poster. You can sit back and track responses from our online dashboard.

  • 3. Publish securely

    Once the posters have been collected, we provide you with the tools to publish the session online. Sessions can be password-protected or publicly posted, and custom web addresses are available to share in your messaging.

  • Read our Frequently Asked Questions

How it works

Screen with a video chat window open

Organize Presenters

Organizers only need to provide Name and Email address for each presenter. Presenters can bring their own video chat service to meet with visitors during the session. We like Zoom the best, although we have also seen pre-recorded presentations on YouTube and text-based chat with Discord and Slack.

Uploading details

Post the details

Presenters fill in their poster details and provide a poster PDF so that visitors can zoom in and read the poster clearly while chatting. On the day of the Session, visitors can browse the posters and see thumbnails easily before contacting authors. See a live example session.

Professor describing a process

Simple and Secure Sharing

We don't have fancy graphics or gimmicks to steal attention from the research being presented. Visitors do not need to register to attend any Virtual Poster Session, although password-protected listings are available! We take privacy, security, and simplicity very seriously.

Leading a research team? We can help!

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